1.2 Scope - Revision history

Bjoerngerlach: /* B. Guidance & Expectations */

2025-06-08T14:31:20Z

‎B. Guidance & Expectations

Bjoerngerlach at 14:25, 8 June 2025

2025-06-08T14:25:05Z

Bjoerngerlach: Removed protection from "1.2 Scope"

2025-05-01T06:44:22Z

Removed protection from "1.2 Scope"

Bjoerngerlach: /* B. Guidance & Expectations */

2021-04-20T06:44:54Z

‎B. Guidance & Expectations

Bjoerngerlach: /* B. Guidance & Expectations */

2021-04-20T06:44:31Z

‎B. Guidance & Expectations

Bjoerngerlach: /* B. Guidance & Expectations */

2021-04-20T06:43:49Z

‎B. Guidance & Expectations

Bjoerngerlach: /* B. Guidance & Expectations */

2021-04-20T06:43:18Z

‎B. Guidance & Expectations

Bjoerngerlach: Protected "1.2 Scope" ([Edit=Allow only administrators] (indefinite) [Move=Allow only administrators] (indefinite))

2020-09-14T14:49:45Z

Protected "1.2 Scope" ([Edit=Allow only administrators] (indefinite) [Move=Allow only administrators] (indefinite))

Bjoerngerlach at 12:10, 5 September 2020

2020-09-05T12:10:43Z

Bjoerngerlach at 12:10, 5 September 2020

2020-09-05T12:10:21Z

@@ Line 15: / Line 15: @@
 == B. Guidance & Expectations ==
-As one of the first steps of implementing the EQIPD QS, research units set up a so called Communication Plan that has four main parts:
-# description of a research unit (e.g. a lab, a group or a department which is supervised or managed by a Process Owner)
+As one of the first steps in implementing the EQIPD QS, research units should set up a so-called Communication Plan that includes four main components:
-# identification of those within the research unit who will work together with the Process Owner to implement EQIPD QS and develop various elements that will belong to the QS
-# description of all other stakeholders who may be informed about the progress with implementing and maintaining the EQIPD QS:
+# A description of the research unit (e.g., a lab, a group, or a department supervised or managed by a Process Owner).
 ## within the research unit
-## outside the research unit (e.g. colleagues in other research units, support functions, management, collaborators, authorities, public)
+## outside the research unit (e.g., colleagues in other research units, support functions, management, collaborators, authorities, or the public)
-# description of how the communication will take place for each of the groups defined above:
+# A description of how communication will take place with each of the groups listed above:
-## email, intranet, dedicated team meetings (e.g. for those members of the research uinit who are involved in implementiung the QS) and conventional team meetings (e.g. weekly lab meetings)
+## methods of communication such as email, intranet, dedicated team meetings (for those directly involved in implementing the QS), and regular team meetings (e.g., weekly lab meetings)
-## intervals of communication and meetings (e.g. weekly, biweekly, per predefined milestones, etc.)
+## frequency of communication and meetings (e.g., weekly, biweekly, based on predefined milestones, etc.)
-## communication sent by a Process Owner or someone else appointed by the Process Owner
+## indication of whether communication will be led by the Process Owner or by someone appointed by the Process Owner
-For a more detailed description of Roles and Responsibilites, please refer to section [[1.5.2 Roles and responsibilities of involved personnel and organization]] of the [[Toolbox]].
+It is also recommended that, during the initial meeting of the research unit where the intention to implement the EQIPD QS is introduced, the Process Owner facilitates a discussion about the relevance of quality for the unit's mission and identifies what may be at risk if quality is not maintained.
 '''PLEASE DO NOT FORGET'''
-To consider adding this subject to a training program for new employees or refresher training (if appropriate)
+* To consider including this topic in a training program for new employees or in refresher training, if appropriate.
-To check whether there are feedback channels installed so that your colleagues can identify, record and report errors and critical incidents related to this subject (if appropriate)
+* To check whether feedback channels are in place so that colleagues can identify, record, and report errors or critical incidents related to this topic, if applicable.
 == C. Resources ==

@@ Line 1: / Line 1: @@
 == A. Background & Definitions ==
-This item refers to one of the Core Requirements  (Core Requirement 2 - "Communication process must be in place") and is, therefore, considered as essential.
+This item addresses Core Requirement 2 of the EQIPD Quality System (QS): "A communication process must be in place."
-EQIPD Quality System (QS) can only be implemented in a specific research environment where roles and responsibilities of every team member are clearly defined and there is a clear plan for communication between team members.
+The EQIPD QS can only function effectively in a research environment where all team members have clearly defined roles and responsibilities, and where communication is well planned and maintained.
-Many good initiatives and project proposals are initially well received but later die because there is no follow up.
+Many promising initiatives or project proposals start off well but lose momentum due to a lack of consistent communication and follow-up. To avoid this, it is important to:
-To avoid that, it is essential to:
+An effective communication process helps keep the team aligned, encourages engagement, and supports a sustainable integration of the EQIPD Quality System into everyday research.

@@ Line 18: / Line 18: @@
 # identification of those within the research unit who will work together with the Process Owner to implement EQIPD QS and develop various elements that will belong to the QS
 # description of all other stakeholders who may be informed about the progress with implementing and maintaining the EQIPD QS:
-** within the research unit
+## within the research unit
-** outside the research unit (e.g. colleagues in other research units, support functions, management, collaborators, authorities, public)
+## outside the research unit (e.g. colleagues in other research units, support functions, management, collaborators, authorities, public)
 # description of how the communication will take place for each of the groups defined above:
-** email, intranet, dedicated team meetings (e.g. for those members of the research uinit who are involved in implementiung the QS) and conventional team meetings (e.g. weekly lab meetings)
+## email, intranet, dedicated team meetings (e.g. for those members of the research uinit who are involved in implementiung the QS) and conventional team meetings (e.g. weekly lab meetings)
-** intervals of communication and meetings (e.g. weekly, biweekly, per predefined milestones, etc.)
+## intervals of communication and meetings (e.g. weekly, biweekly, per predefined milestones, etc.)
-** communication sent by a Process Owner or someone else appointed by the Process Owner
+## communication sent by a Process Owner or someone else appointed by the Process Owner

@@ Line 15: / Line 15: @@
 == B. Guidance & Expectations ==
 As one of the first steps of implementing the EQIPD QS, research units set up a so called Communication Plan that has four main parts:
 # description of a research unit (e.g. a lab, a group or a department which is supervised or managed by a Process Owner)
 # identification of those within the research unit who will work together with the Process Owner to implement EQIPD QS and develop various elements that will belong to the QS
 # description of all other stakeholders who may be informed about the progress with implementing and maintaining the EQIPD QS:
-## within the research unit
+** within the research unit
-## outside the research unit (e.g. colleagues in other research units, support functions, management, collaborators, authorities, public)
+** outside the research unit (e.g. colleagues in other research units, support functions, management, collaborators, authorities, public)
 # description of how the communication will take place for each of the groups defined above:
-## email, intranet, dedicated team meetings (e.g. for those members of the research uinit who are involved in implementiung the QS) and conventional team meetings (e.g. weekly lab meetings)
+** email, intranet, dedicated team meetings (e.g. for those members of the research uinit who are involved in implementiung the QS) and conventional team meetings (e.g. weekly lab meetings)
-## intervals of communication and meetings (e.g. weekly, biweekly, per predefined milestones, etc.)
+** intervals of communication and meetings (e.g. weekly, biweekly, per predefined milestones, etc.)
-## communication sent by a Process Owner or someone else appointed by the Process Owner
+** communication sent by a Process Owner or someone else appointed by the Process Owner

@@ Line 20: / Line 20: @@
 ## within the research unit
 ## outside the research unit (e.g. colleagues in other research units, support functions, management, collaborators, authorities, public)
 # description of how the communication will take place for each of the groups defined above:
 ## email, intranet, dedicated team meetings (e.g. for those members of the research uinit who are involved in implementiung the QS) and conventional team meetings (e.g. weekly lab meetings)
 ## intervals of communication and meetings (e.g. weekly, biweekly, per predefined milestones, etc.)

← Older revision	Revision as of 06:44, 1 May 2025
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← Older revision	Revision as of 14:49, 14 September 2020
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@@ Line 38: / Line 38: @@
 == C. Resources ==
-Template to create a communicate plan based on the above guidance - [https://paasp.sharepoint.com/:w:/s/EQIPD/ERyfFP_pBytDiEfqCutDAJQBFbaGQEx3G1pyOmDl50o_LQ?e=f5POo0 1.2 Communication Plan.docx]
+* Template to create a communicate plan based on the above guidance - [https://paasp.sharepoint.com/:w:/s/EQIPD/ERyfFP_pBytDiEfqCutDAJQBFbaGQEx3G1pyOmDl50o_LQ?e=f5POo0 1.2 Communication Plan.docx]
+* Responsibility Assignment Matrix (e.g. Responsible, Accountable, Consulted, and Informed) - [https://en.wikipedia.org/wiki/Responsibility_assignment_matrix#cite_note-slaguide-4 Wikipedia]

1.2 Scope - Revision history

Bjoerngerlach: /* B. Guidan​​ce & Expectations */

Bjoerngerlach at 14:25, 8 June 2025

Bjoerngerlach: Removed protection from "1.2 Scope"

Bjoerngerlach: /* B. Guidan​​ce & Expectations */

Bjoerngerlach: /* B. Guidan​​ce & Expectations */

Bjoerngerlach: /* B. Guidan​​ce & Expectations */

Bjoerngerlach: /* B. Guidan​​ce & Expectations */

Bjoerngerlach: Protected "1.2 Scope" ([Edit=Allow only administrators] (indefinite) [Move=Allow only administrators] (indefinite))

Bjoerngerlach at 12:10, 5 September 2020

Bjoerngerlach at 12:10, 5 September 2020

Bjoerngerlach: /* B. Guidance & Expectations */

Bjoerngerlach: /* B. Guidance & Expectations */

Bjoerngerlach: /* B. Guidance & Expectations */

Bjoerngerlach: /* B. Guidance & Expectations */

Bjoerngerlach: /* B. Guidance & Expectations */