1.2 Scope - Revision history

Bjoerngerlach: /* B. Guidance & Expectations */

2025-06-08T14:31:20Z

B. Guidance & Expectations

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	== B. Guidance & Expectations ==		== B. Guidance & Expectations ==
	~~As~~ one of the first steps of implementing the EQIPD QS, research units set up a so called Communication Plan that ~~has~~ four main ~~parts~~:
	# description of a research unit (e.g. a lab, a group or a department ~~which is~~ supervised or managed by a Process Owner)		As one of the first steps in implementing the EQIPD QS, research units should set up a so-called Communication Plan that includes four main components:
	# ~~identification~~ of those within the research unit who will work together with the Process Owner to implement EQIPD QS and develop various elements that will ~~belong to~~ the QS
	# description of all other stakeholders who may be informed about the progress ~~with~~ implementing and maintaining the EQIPD QS:		# A description of the research unit (e.g., a lab, a group, or a department supervised or managed by a Process Owner).
			# Identification of those within the research unit who will work together with the Process Owner to implement the EQIPD QS and develop the various elements that will be part of the system.
			# A description of all other stakeholders who may need to be informed about the progress in implementing and maintaining the EQIPD QS:
	## within the research unit		## within the research unit
	## outside the research unit (e.g. ~~colleagues~~ in other research units, support functions, management, ~~collaborators~~, authorities, public)~~~~		## outside the research unit (e.g., colleagues in other research units, support functions, management, collaborators, authorities, or the public)
	# description of how ~~the~~ communication will take place ~~for~~ each of the groups ~~defined~~ above:		# A description of how communication will take place with each of the groups listed above:
	## email, intranet, dedicated team meetings (~~e.g.~~ for those ~~members of the research uinit who are~~ involved in ~~implementiung~~ the QS) and ~~conventional~~ team meetings (e.g. weekly lab meetings)		## methods of communication such as email, intranet, dedicated team meetings (for those directly involved in implementing the QS), and regular team meetings (e.g., weekly lab meetings)
	## ~~intervals~~ of communication and meetings (e.g. weekly, biweekly, ~~per~~ predefined milestones, etc.)		## frequency of communication and meetings (e.g., weekly, biweekly, based on predefined milestones, etc.)
	## communication ~~sent~~ by a Process Owner or someone ~~else~~ appointed by ~~the Process Owner~~		## indication of whether communication will be led by the Process Owner or by someone appointed by the Process Owner


	~~It is also advised that, during the first meeting of the research unit when the intention to implement the EQIPD QS is introduced,~~ the Process Owner discusses with the team relevance of quality for the mission of research unit and identifies what specifically is at stake if proper quality is not maintained. Results of this discussion may be summarized in a form a quality policy or a manifesto or any other form that can be stored and referred to (see section 1.1 Mission for guidance and example of template).

	~~For~~ a ~~more detailed description~~ of ~~Roles~~ and ~~Responsibilites~~, ~~please refer~~ to section [[1.~~5.2 Roles~~ and ~~responsibilities of involved personnel and organization]] of the [[Toolbox]]~~.		It is also recommended that, during the initial meeting of the research unit where the intention to implement the EQIPD QS is introduced, the Process Owner facilitates a discussion about the relevance of quality for the unit's mission and identifies what may be at risk if quality is not maintained.
			The outcomes of this discussion can be summarized as a quality policy, a manifesto, or any other format that can be stored and referred to later (see section 1.1 ''Mission'' for guidance and a sample template).

			For a more detailed description of roles and responsibilities, please refer to section [[1.5.2 Roles and responsibilities of involved personnel and organization]] of the [[Toolbox]].

	'''PLEASE DO NOT FORGET'''		'''PLEASE DO NOT FORGET'''

	~~To~~ consider ~~adding~~ this ~~subject to~~ a training program for new employees or refresher training (if appropriate)		* To consider including this topic in a training program for new employees or in refresher training, if appropriate.
	To check whether ~~there are~~ feedback channels ~~installed~~ so that ~~your~~ colleagues can identify, record and report errors ~~and~~ critical incidents related to this ~~subject (~~if ~~appropriate)~~		* To check whether feedback channels are in place so that colleagues can identify, record, and report errors or critical incidents related to this topic, if applicable.

	== C. Resources ==		== C. Resources ==

Bjoerngerlach at 14:25, 8 June 2025

2025-06-08T14:25:05Z

← Older revision		Revision as of 14:25, 8 June 2025
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	== A. Background & Definitions ==		== A. Background & Definitions ==
	This item ~~refers to one~~ of the ~~Core Requirements~~ (~~Core Requirement 2 -~~ "~~Communication~~ process must be in ~~place~~"~~) and~~ is~~, therefore,~~ considered as essential.		This item addresses Core Requirement 2 of the EQIPD Quality System (QS): "A communication process must be in place."
			It is considered essential for successful implementation.

	EQIPD ~~Quality System (~~QS) can only ~~be implemented~~ in a ~~specific~~ research environment where roles and responsibilities ~~of every team member are clearly defined~~ and ~~there~~ is ~~a clear plan for communication between team members~~.		The EQIPD QS can only function effectively in a research environment where all team members have clearly defined roles and responsibilities, and where communication is well planned and maintained.

	Many ~~good~~ initiatives ~~and~~ project proposals ~~are initially~~ well ~~received~~ but ~~later die because there~~ is ~~no follow~~ up.		Many promising initiatives or project proposals start off well but lose momentum due to a lack of consistent communication and follow-up. To avoid this, it is important to:
			* Clearly define the research unit in which the EQIPD QS will be applied. This could be a laboratory, a department, or a part of an organization.
			* Identify which colleagues need to be informed about the quality system and who will be directly involved in its implementation.
			* Set up a communication plan with regular meetings and clear responsibilities for information sharing.
			* Ensure that communication allows for feedback, so that both existing and newly introduced practices can be continuously improved.

	~~To avoid that~~, ~~it is essential to:~~		An effective communication process helps keep the team aligned, encourages engagement, and supports a sustainable integration of the EQIPD Quality System into everyday research.

	~~define a research unit (lab~~, territory, organization or part thereof) where EQIPD QS will be applied in order to identify all colleagues who will need to be informed about the new process, colleagues who will need to be actively involved in working on the EQIPD QS implementation;
	~~set up~~ a ~~communication plan / schedule~~ of ~~working meetings;~~
	~~make sure that~~ the ~~communication plan supports two-way information flow (i.e. also to capture feedback related to performance of the existing and newly introduced practices)~~.

Bjoerngerlach: Removed protection from "1.2 Scope"

2025-05-01T06:44:22Z

Removed protection from "1.2 Scope"

← Older revision		Revision as of 06:44, 1 May 2025
(No difference)

Bjoerngerlach: /* B. Guidance & Expectations */

2021-04-20T06:44:54Z

B. Guidance & Expectations

← Older revision		Revision as of 06:44, 20 April 2021
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	# identification of those within the research unit who will work together with the Process Owner to implement EQIPD QS and develop various elements that will belong to the QS		# identification of those within the research unit who will work together with the Process Owner to implement EQIPD QS and develop various elements that will belong to the QS
	# description of all other stakeholders who may be informed about the progress with implementing and maintaining the EQIPD QS:		# description of all other stakeholders who may be informed about the progress with implementing and maintaining the EQIPD QS:
	** within the research unit		## within the research unit
	** outside the research unit (e.g. colleagues in other research units, support functions, management, collaborators, authorities, public)		## outside the research unit (e.g. colleagues in other research units, support functions, management, collaborators, authorities, public)
	# description of how the communication will take place for each of the groups defined above:		# description of how the communication will take place for each of the groups defined above:
	** email, intranet, dedicated team meetings (e.g. for those members of the research uinit who are involved in implementiung the QS) and conventional team meetings (e.g. weekly lab meetings)		## email, intranet, dedicated team meetings (e.g. for those members of the research uinit who are involved in implementiung the QS) and conventional team meetings (e.g. weekly lab meetings)
	** intervals of communication and meetings (e.g. weekly, biweekly, per predefined milestones, etc.)		## intervals of communication and meetings (e.g. weekly, biweekly, per predefined milestones, etc.)
	** communication sent by a Process Owner or someone else appointed by the Process Owner		## communication sent by a Process Owner or someone else appointed by the Process Owner

Bjoerngerlach: /* B. Guidance & Expectations */

2021-04-20T06:44:31Z

B. Guidance & Expectations

← Older revision		Revision as of 06:44, 20 April 2021
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	== B. Guidance & Expectations ==		== B. Guidance & Expectations ==
	As one of the first steps of implementing the EQIPD QS, research units set up a so called Communication Plan that has four main parts:		As one of the first steps of implementing the EQIPD QS, research units set up a so called Communication Plan that has four main parts:
	# description of a research unit (e.g. a lab, a group or a department which is supervised or managed by a Process Owner)		# description of a research unit (e.g. a lab, a group or a department which is supervised or managed by a Process Owner)
	# identification of those within the research unit who will work together with the Process Owner to implement EQIPD QS and develop various elements that will belong to the QS		# identification of those within the research unit who will work together with the Process Owner to implement EQIPD QS and develop various elements that will belong to the QS
	# description of all other stakeholders who may be informed about the progress with implementing and maintaining the EQIPD QS:		# description of all other stakeholders who may be informed about the progress with implementing and maintaining the EQIPD QS:
	## within the research unit		** within the research unit
	## outside the research unit (e.g. colleagues in other research units, support functions, management, collaborators, authorities, public)		** outside the research unit (e.g. colleagues in other research units, support functions, management, collaborators, authorities, public)
	# description of how the communication will take place for each of the groups defined above:		# description of how the communication will take place for each of the groups defined above:
	## email, intranet, dedicated team meetings (e.g. for those members of the research uinit who are involved in implementiung the QS) and conventional team meetings (e.g. weekly lab meetings)		** email, intranet, dedicated team meetings (e.g. for those members of the research uinit who are involved in implementiung the QS) and conventional team meetings (e.g. weekly lab meetings)
	## intervals of communication and meetings (e.g. weekly, biweekly, per predefined milestones, etc.)		** intervals of communication and meetings (e.g. weekly, biweekly, per predefined milestones, etc.)
	## communication sent by a Process Owner or someone else appointed by the Process Owner		** communication sent by a Process Owner or someone else appointed by the Process Owner

Bjoerngerlach: /* B. Guidance & Expectations */

2021-04-20T06:43:49Z

B. Guidance & Expectations

← Older revision		Revision as of 06:43, 20 April 2021
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	## within the research unit		## within the research unit
	## outside the research unit (e.g. colleagues in other research units, support functions, management, collaborators, authorities, public)		## outside the research unit (e.g. colleagues in other research units, support functions, management, collaborators, authorities, public)
	~~~~# description of how the communication will take place for each of the groups defined above:		# description of how the communication will take place for each of the groups defined above:
	## email, intranet, dedicated team meetings (e.g. for those members of the research uinit who are involved in implementiung the QS) and conventional team meetings (e.g. weekly lab meetings)		## email, intranet, dedicated team meetings (e.g. for those members of the research uinit who are involved in implementiung the QS) and conventional team meetings (e.g. weekly lab meetings)
	## intervals of communication and meetings (e.g. weekly, biweekly, per predefined milestones, etc.)		## intervals of communication and meetings (e.g. weekly, biweekly, per predefined milestones, etc.)

Bjoerngerlach: /* B. Guidance & Expectations */

2021-04-20T06:43:18Z

B. Guidance & Expectations

Bjoerngerlach: Protected "1.2 Scope" ([Edit=Allow only administrators] (indefinite) [Move=Allow only administrators] (indefinite))

2020-09-14T14:49:45Z

Protected "1.2 Scope" ([Edit=Allow only administrators] (indefinite) [Move=Allow only administrators] (indefinite))

← Older revision		Revision as of 14:49, 14 September 2020
(No difference)

Bjoerngerlach at 12:10, 5 September 2020

2020-09-05T12:10:43Z

← Older revision		Revision as of 12:10, 5 September 2020
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	== C. Resources ==		== C. Resources ==
	Template to create a communicate plan based on the above guidance - [https://paasp.sharepoint.com/:w:/s/EQIPD/ERyfFP_pBytDiEfqCutDAJQBFbaGQEx3G1pyOmDl50o_LQ?e=f5POo0 1.2 Communication Plan.docx]		* Template to create a communicate plan based on the above guidance - [https://paasp.sharepoint.com/:w:/s/EQIPD/ERyfFP_pBytDiEfqCutDAJQBFbaGQEx3G1pyOmDl50o_LQ?e=f5POo0 1.2 Communication Plan.docx]
			* Responsibility Assignment Matrix (e.g. Responsible, Accountable, Consulted, and Informed) - [https://en.wikipedia.org/wiki/Responsibility_assignment_matrix#cite_note-slaguide-4 Wikipedia]
	Responsibility Assignment Matrix (e.g. Responsible, Accountable, Consulted, and Informed) - [https://en.wikipedia.org/wiki/Responsibility_assignment_matrix#cite_note-slaguide-4 Wikipedia]

Bjoerngerlach at 12:10, 5 September 2020

2020-09-05T12:10:21Z

← Older revision		Revision as of 12:10, 5 September 2020
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	== A. Background & Definitions ==		== A. Background & Definitions ==

	This item refers to one of the Core Requirements (Core Requirement 2 - "Communication process must be in place") and is, therefore, considered as essential.		This item refers to one of the Core Requirements (Core Requirement 2 - "Communication process must be in place") and is, therefore, considered as essential.

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	== B. Guidance & Expectations ==		== B. Guidance & Expectations ==


	As one of the first steps of implementing the EQIPD QS, research units set up a so called Communication Plan that has four main parts:		As one of the first steps of implementing the EQIPD QS, research units set up a so called Communication Plan that has four main parts:
	description of a research unit (e.g. a lab, a group or a department which is supervised or managed by a Process Owner)		description of a research unit (e.g. a lab, a group or a department which is supervised or managed by a Process Owner)
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	For a more detailed description of Roles and Responsibilites, please refer to section [[1.5.2 Roles and responsibilities of involved personnel and organization]] of the [[Toolbox]].		For a more detailed description of Roles and Responsibilites, please refer to section [[1.5.2 Roles and responsibilities of involved personnel and organization]] of the [[Toolbox]].




	'''PLEASE DO NOT FORGET'''		'''PLEASE DO NOT FORGET'''
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	== C. Resources ==		== C. Resources ==


	Template to create a communicate plan based on the above guidance - [https://paasp.sharepoint.com/:w:/s/EQIPD/ERyfFP_pBytDiEfqCutDAJQBFbaGQEx3G1pyOmDl50o_LQ?e=f5POo0 1.2 Communication Plan.docx]		Template to create a communicate plan based on the above guidance - [https://paasp.sharepoint.com/:w:/s/EQIPD/ERyfFP_pBytDiEfqCutDAJQBFbaGQEx3G1pyOmDl50o_LQ?e=f5POo0 1.2 Communication Plan.docx]

1.2 Scope - Revision history

Bjoerngerlach: /* B. Guidan​​ce & Expectations */

Bjoerngerlach at 14:25, 8 June 2025

Bjoerngerlach: Removed protection from "1.2 Scope"

Bjoerngerlach: /* B. Guidan​​ce & Expectations */

Bjoerngerlach: /* B. Guidan​​ce & Expectations */

Bjoerngerlach: /* B. Guidan​​ce & Expectations */

Bjoerngerlach: /* B. Guidan​​ce & Expectations */

Bjoerngerlach: Protected "1.2 Scope" ([Edit=Allow only administrators] (indefinite) [Move=Allow only administrators] (indefinite))

Bjoerngerlach at 12:10, 5 September 2020

Bjoerngerlach at 12:10, 5 September 2020

Bjoerngerlach: /* B. Guidance & Expectations */

Bjoerngerlach: /* B. Guidance & Expectations */

Bjoerngerlach: /* B. Guidance & Expectations */

Bjoerngerlach: /* B. Guidance & Expectations */

Bjoerngerlach: /* B. Guidance & Expectations */